Contracts and Procurement Supervisor Job at Svelte Global Company

Svelte Global Company is currently seeking to employ suitably qualified candidates to fill the vacant position below:

Job Position: Contracts and Procurement Supervisor

Job Location: Lagos

Job Description and Profile

  • This position will provide contracts and procurement function to support well construction and project management (WCPM) activities.
  • Reports to the Contracts and Procurement Manager

Key Tasks & Responsibilities
Responsibilities include but not limited to:

  • Plan, organize, manage and execute procurement and contract activities from initial strategy development to award and follow up the post award contract management phases for all contracts in portfolio.
  • Achieve established short and long term smooth running of the contracts, mitigate potential claims, and manage variations.
  • Source adequate vendors for all procurement needs
  • Document (ITTs/Awards /POs/Contracts etc.) preparation, processing approval and administering.
  • Laisse with internal customers (User Department) to support commencement of drilling and support ongoing drilling operations.
  • Liaise with vendors, client, and other stake holders.
  • Support in obtaining timely approvals from Regulatory bodies (as applicable) of the C&P processes, tenders, awards.
  • Monitor and follow up on deliverables from vendors and coordinate with vendors and logistic/User department for delivery of materials to intended place.
  • Keep record of all awards released, variations issued and close out the contracts / awards at the end of campaign.
  • Coordinate and support the finance department where necessary to address the contractual issues to enable timely payments.
  • Review vendors invoices (if required) and obtain necessary approvals.
  • Interfaces with the project team in order to plan and prioritize purchasing activities to support the business activities
  • Act as the focal contact person for all supply chain & finance initiatives
  • Ensure POs are created prior to commitment and good receipt is performed within 2 days of goods receipt or service delivery.
  • Interface with the Accounts Payables personnel to ensure that the entire procurement to pay (P2P) process is implemented fully and seamlessly.
  • Create requisitions and manages the approval process to PO generation and transmittal to vendors.
  • Transmits and prioritizes approved purchase orders, with appropriate supporting documents, to Supplier and tracks acknowledgement of order by Supplier
  • Prepares and communicates shortage and backlog reports, and provides visibility of other potential interruptions to internal customers
  • Reviews, updates and maintains Open Purchase Orders until closed.
  • Reports Supplier non-conformances and prepares return documentation to Supplier
  • Leads finance and Logistics staff in resolving reception and invoice discrepancies
  • Identifies opportunities and implements actions to continually reduce wasted time, money and resources form assigned tasks
  • May be assigned other duties, in addition to, or in lieu of those described, according to the needs
  • Accurate and timely preparation of Purchase Orders and tracking and update of Open Purchase Orders from approval through to closure.
  • Immediate reporting of non-conformances with follow up until resolved.
  • Assist in the development and issue of tenders, evaluation, finalization of contracts, prepare and issue contracts and procurement orders, termination, suspension and disputes management, certificates for commencement and termination dates.
  • Follow up on operational requirements and ensure contractual matters are resolved with minimum delays.

Qualification and Experience

  • Minimum of 8 Years of Experience in the oil and gas industry with at least 3 years in contracts and/or procurement function with relevant experience.
  • Experience with international oil companies will be added advantage.
  • Bachelor’s degree or higher diploma in any of the following discipline: engineering, manufacturing, science, business admin, accounting, supply chain management (contracts, procurement & logistics)

Skills:

  • Strong both verbal and written communication skills
  • Understanding of oil and gas industry requirements for contracts, procurement and logistics
  • Strong analytical and problem-solving capabilities with the ability to make technically and economically sound recommendations with tight deadlines;
  • Effective decision maker with the ability to apply and follow through on decisions and actions
  • Negotiation skills to allow for cost effective procurement
  • Strong interpersonal and ability to work with teams.
  • Must be innovative and positive in dealing with changes and reacting to project difficulties
  • Effectively managing time and resources to ensure that work is completed efficiently
  • Sets high standards of performance for self
  • Assumes responsibility and accountability for the successful completion of assignments or tasks; self-imposing standards of excellence rather than have standards imposed
  • Strong computer skills (MS Office) and familiar with relevant ERP or supply chain management software

YOU MAY WANT TO APPLY FOR:

How to Apply
Interested and qualified candidates should send their Applications to: recruitwithsvelteglobal@gmail.com using the “Job title” as subject of the mail.

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